General Rules of the European Schools – Doc. 2011-04-D-11-en-2
Regular attendance at classes
1. Without prejudice to the SEN (special educational needs) Regulations, attendance at classes shall be organised as follows
a) Acceptance of a place at the school shall imply the right and the obligation to attend all courses of instruction listed in the curriculum and to do such work as is set. Pupils shall also be required to take part in any organised activities declared compulsory by the Director.
b) Attending all courses of instruction shall mean regular and punctual attendance at the classes indicated in a calendar and timetable produced and given to pupils at the beginning of the year.
c) A pupil’s attendance at classes is necessary to ensure his/her development and to enable the teacher to make a full and accurate assessment.
d) A pupil’s attendance at a course shall be considered regular if the number of periods of presence is at least 90% of the number of periods actually organised.
a) Physical education
i. A pupil may be excused attendance at physical education classes only at the request of his/her legal representatives and on production of a medical certificate stating that he/she is physically unable to attend.
ii. Except in duly certified cases of permanent disability, dispensation may only be granted for one semester/term, depending on the organisation of the school year. It may be renewed only if a further medical certificate is produced. The Director may, if he/she considers it necessary, have the pupil examined by the school doctor.
b) In exceptional cases and on duly certified medical grounds, a pupil may be excused part of his/her homework by the Director. Such authorisation may not be outright; it may be granted for a specified period only, at the express request of the pupil’s legal representatives on the understanding that the pupil’s chances of promotion at the end of the year may be jeopardised.
a) Recording of absences
The school shall keep a record and daily register of pupils’ absences. At the end of each semester/term, the school shall draw up a list of absences for each pupil. Unauthorised absences will be clearly identified and will be dealt with severely
b) Consequences of absences
i. In the event of unauthorised absence for more than 15 consecutive days, the pupil shall be deemed to have left the school. The pupil’s legal representatives shall be so informed by registered letter.
ii. Should repeated unauthorised absences of one or more periods continue to occur after the Director’s warning, the Discipline Council may decide on the pupil’s exclusion.
iii. In the secondary cycle, should the number of periods during which a pupil is absent from a course be such that there is a risk that it will not be possible for an A mark to be awarded, the Director will warn the pupil’s legal representatives of the consequences outlined in paragraph e) for years 4-6 and in paragraph g) for year 7.
iv. If, at the end of the first term or semester, the number of absences seems likely to exceed the threshold of 10% of the periods actually organised in one or more subjects, the Director will warn the pupil’s legal representatives of the risk of non-promotion or of being unable to take the Baccalaureate examinations.
c) Absences on personal grounds
i. Only the Director may give a pupil permission to be absent from school.
ii. Except in cases of force majeure, the pupil’s legal representatives must apply for such permission at least one week in advance. Applications must be made in writing, indicating the period of absence and giving reasons.
iii. Permission may be granted for a maximum of two days plus reasonable travelling time.
iv. Except in cases of force majeure, permission may not be granted for the week preceding or the week following school holiday periods or public holidays.
v. In the case of the death of a close relative, a longer absence may be permitted.
d) Absences on sick grounds
i. In the event of a pupil’s being unable to attend school because of illness, the pupil’s legal representatives will inform the Director of the reason in writing, not later than the second day of absence.
ii. After an absence of more than two days, primary and secondary pupils will only be allowed to return to school on production of a medical certificate by the pupil’s legal representatives.
iii. The Director may, if he/she considers it necessary, have the pupil examined by the school doctor.
iv. Without written notification from the pupil’s legal representatives or production of a medical certificate within the period laid down in points i. and ii., such absences shall be regarded as unauthorised and punishable by the Director.
v. Where a pupil contracts an infectious disease, the pupil’s legal representatives must notify the Director in writing and adhere strictly to the rules laid down by the Administrative Board, drawn up in agreement with the school medical service, on the containment of infectious diseases, in particular as regards quarantine for him/her and other pupils living under the same roof. The pupil shall be readmitted to the school only on production of a medical certificate from a doctor recognised by the local health authorities or from the school doctor.
vi. All pupils shall be examined periodically by the school medical service, if possible, every year. The costs of check-ups and of preventive measures shall be borne by the school.